Ever wondered what an Event Stylist actually does? Have you considered booking a stylist but aren’t sure if it would suit your type of event?
Today we chat to the talented Lopa of Pumpkin Carriage Events in Sydney and find out about the inner workings of an Event Stylist!
Why engage an event stylist?
If you want to have flawless decor to give that WOW factor to your celebration, then you need to engage an event stylist. But…. that’s not the entire package that an event stylist brings to your party. We save you time, money and bring you a pool of resources, knowledge and experience.
In our busy days and lives, we have to master our to-do lists and excel at prioritising. Sometimes having huge work and family commitments means that you can’t be completely committed to designing a fabulous event that will make memories forever. Now imagine an individual or a business whose bread and butter is solely to prioritise your event and give it the full and undivided attention that it needs. Bringing an event stylist on board for your event means that not a single detail is missed and no effort is spared in bringing your theme and your style to life.
Apart from saving you time, an event stylist will also save you a lot of money. Stylists are not inexpensive, but they are very efficient with their costs. On your budget spreadsheet, it may seem like it is an extra cost, but in reality engaging a stylist will bring you massive savings. A good stylist will know how to set the scene for a stylish and memorable celebration whilst maximising your budget. A stylist knows where to cut back without compromising the style and where to splash out to create that WOW factor for your celebration, bringing you value for money.
Finally, an event stylist brings a wealth of experience and a pool of expertise to your event. Whether you are planning your child’s first birthday or an upcoming wedding, remember a stylist would have styled and organised numerous of them in the same year. Every stylist has their own database of experienced and skilled vendors, and the stylist knows which of those vendor’s knowledge and expertise will bring the best value to your event.
As an event stylist, what aspects of the event do you coordinate?
As a stylist, our focus is on the décor and style of your event, including venue styling, dessert tables, bar and drink stations, entrance styling and guestbooks and much more. Your event is unique to you and we believe that it should tell your story.
Our focus is getting to know you and what you want to achieve from your event, so that we can set the scene and add your personal touches in designing the perfect celebration. People come together to celebrate a milestone or a happy occasion and it is always a delight for the host and guests to walk into a party space that is styled to heighten the mood for celebration.
Can you talk us through the process of what happens if I was to book with you for an event?
Once you receive a quote and are happy with it, you can book us by paying a deposit, which locks in the date of your event in our calendar.
During the quoting process, we ask a lot of questions about your event so that we can provide you with a tailored quotation to suit what you need for your event. For example, you don’t need to be quoted for a marquee if you don’t need it!
By the booking stage we have a fair idea of the kind of look, feel and style you may want for your event. Once booked, we ask for your preferred colour palette, and then we buzz away behind the scenes planning, coordinating, organising all that is required to design and set up a mesmerising party space. Yes, it is a lot of work, but we love it!
Our team will design, create and set up the party space at your venue before your party begins so all that’s left for you to do is pick your fabulous outfit and host your party!
How should someone decide whether to DIY or book an event stylist?
The key deciding factor in DIY vs hiring an stylist is time and expertise. Do you have the time to design and create styling pieces, source unique décor features, cakes, desserts, personalised items, source props, pick up and drop offs from multiple locations to and from the event venue, and the list could continue on.
As an event styling company our team’s time and expertise is dedicated to doing all of those things for you, so that you can dedicate your time to work and family commitments.
It’s like doing your taxes on your own as opposed to engaging an accountant. Sure, its easy enough to lodge taxes online on our own, but an experienced accountant has the expertise to find you creative ways to get more bang for your buck!
What happens if someone doesn’t know if they can afford an event planner? Do stylists have a range of packages they can tailor to suit various budgets?
There is a range of event stylists in the market with a wide spectrum of pricing and inclusions. There are those who provide stock standard pricing and inclusions, and those who provide tailored pricing to suit what the client needs. Essentially, what you need to consider is firstly what is your budget and what is your expectation from that budget in terms of the style you want to achieve. As with all products and services, style and quality go hand-in-hand with price.
Approximately how many hours of work would go into an event such as a first birthday ?
After styling many first birthdays, it now takes us an average of 15 to 20 hours from concept and development to coordination, to styling and setting up an event. Of course every event is different and exact timings depend on the event however this is a rough estimate.
On average 4 to 5 hours of this is spent in styling, setting up the scene for the event at the venue with a team of 3 to 4 staff, and at least 1 to 2 hours packing up after the event.
The pre-event preparations such as design briefs and proofs for vendors, sourcing and booking of props, cakes, and desserts take up almost 6 to 8 hours depending on the style and complexity required. For example, when we are creating a unique and innovative prop or accessory for an event, it takes longer in design and testing process, before we include it for your event.
Travel time can take up almost 6 to 8 hours depending on the event requirements, as we travel all over Sydney to source the appropriate vendors to match the skills required for your event. This involves picking up, delivering to the venue and returning items such as props, signage, printed items, cakes and desserts, flowers, decorative items and much more.
These time estimates are only rough guides as each event is unique and therefore timing will depend on the specific requirements you need.
Tell us about the day in the life of an event planner /stylist/!
A day in my life absolutely has to start with a strong cup of ‘chai’ made the traditional way, which I sip while packing lunch and serving breakfast for my cherubs.
Then begins the school routine and drop offs. Once the kids are in their happy place, I get into mine.
This includes providing design briefs, booking vendors for upcoming events, sourcing props (mostly on the road), going to see clients for consults, and so on until close of business, with the evenings free to enjoy some time with my gorgeous family.
What doesn’t an event stylist do?
A stylist is responsible for the décor and style of the event, mainly setting the scene for your celebration. As an event stylist we usually don’t stay for the duration of the event to ensure everything runs smoothly and coordinate with venue staff and guests. This is usually what an event planner would do.
Thank you Lopa of The Pumpkin Carriage events for providing us more insight into the services of an event stylist!
All the beautiful events showcased in this blog post were styled by The Pumpkin Carriage events with photography by Captured by Kirri.
If you want to discuss your event further with The Pumpkin Carriage events you can find their website here
It may have been released over 12 months ago, but the hit movie TROLLS is here to stay in the land of parties! And at home on DVD just quietly too – such a great movie!
The colour, hair, characters and messages make this is fantastic kids party theme – just channel your inner Princess Poppy and go all out we say. We’ve found some great items from our LLC Vendors to help get the party started (cue music).
Kiss With Style, Melbourne
Trolls party invitations
Use colour, brightness and florals as your inspiration for this theme. We love this sparkling invitation:
Trolls party invitation – Eve & Co Stationery
We also love this contextual watercolour design:
Trolls party invitation – Dream A Little Dream Events
Trolls party decorations
This is where the fun starts! Think rainbows, pastels, swirled marble effects like their hair, glitter and confetti – just like Poppy’s pop up scrap books!
Trolls party Styling and props – Enchanted Party Hire, Brisbane
Trolls party foam sign – Foamtastic Party Decor
Jumbo confetti balloon, The Party Parlour
Marble balloons, Little Boo-teek
Rainbow balloon – Happy Little Soiree
Giant balloon, Ruby Rabbit Partyware
Streamer backdrop, Poppies for Grace
Honeycomb fancy, Ruby Rabbit Partyware
Fluorescent fan mix, The Little Event Company
Happy garland, Little Boo-teek
Tassel garland, The Little Event Company
Garland, Kels Gift Labelling
Trolls party tableware
You won’t be stuck for choice when it comes to finding enough coloured or licensed tableware for your trolls party. Mix and match for an explosion of happiness in the room!
Blossom table runner – Lavender Honey & Co
Trolls tableware kit, The Party Kit Company
Rainbow plates, Emiko Blue
Confetti charms plates, Emiko Blue
Floral plates, Ruby Rabbit Partyware
Iridescent plates, The Little Event Company
Rainbow plates, The Party Parlour
Iridescent plates, The Little Event Company
Pastel hexagon plates, Ruby Rabbit Partyware
Ombre plates – Favor Lane Party Boutique
Ombre napkins, Favor Lane Party Boutique
Confetti ice cream spoons, Emiko Blue
Rainbow stripe spoons, The Party Parlour
Coloured straws, Little Boo-teek
Trolls party cakes and desserts
Cake makers are in their element with this theme! Cookies, cake pops and the cake itself is a great way to bring the movie characters into your styling if you haven’t already found a place for them.
Trolls cake – Copper and Cocoa (Sydney)
Trolls cake pops, Popolate, Sydney
Trolls meringues, Quincy Lane, Sydney
Princess Poppy cookies, The Cookie Star, Sydney
Trolls cookies, Flyaway Pineapple
Trolls cake – Cake pops and more (Melbourne)
Enchanted Party Hire, Brisbane
Confetti baking cups, The Party Parlour
Cake stand, Ruby Rabbit Partyware
Pink glitter candles, The Little Event Company
Cake decorations, Something for Cake
Cake topper, DIY Parties by Renee
Trolls cake topper, DIY Parties by Renee
Floral cake crown – Hanging Pretty
Trolls party favours
Guests will love taking home their own Troll novelty! Some ideas for unique party favours or bright party favour bags!:
Trolls party favours, Glitter & Glue Designs
Trolls party favours, Glitter & Glue Designs
Tassel tooter horn, Emiko Blue
Fairy floss, Fluffy Crunch, Sydney
Confetti party bags, Little Boo-teek
Rainbow party bags, The Party Parlour
Party favour boxes, The Loot Lab
And to finish off – the perfect finishing touch for the birthday boy or girl! Choose a custom Trolls party hat or a Poppy inspired floral crown!:
Trolls party hat – Eve and Co
Floral crown – Bella Fiore (Sydney)
Now all that’s left is the fun tunes of the soundtrack, and you have yourself one VERY colourful and happy Trolls party! Hug time!
Any fruit based theme is always bound to be cute and a cherry themed party – one of the cutest! This sweet but on trend-theme was the inspiration behind the “Cherry on top” shoot which graced the cover of the first issue of “Celebrating Little Ones” magazine!
It was styled by the always talented Dream a Little Dream Events incorporating partyware from Ruby Rabbit Partyware and photographed by Love Her Photography:
It all started with this sweet invitation using custom illustrations by Elk Prints (also seen in the above party backdrop) and brought together in this invitation by Eve & Co Stationery:
As you can see – the invitation really came to life with the party setup!:
The amazing sign which was part of the backdrop was created by Communicake It:
The cakes and desserts did not dissapoint – all created by My Petite Sweets in Perth:
I love all the cute setups which were incorporated into this shoot! Also loving the cute favour boxes by Glitter and Glue Designs:
Isn’t this the sweetest?:
This truly was such an inspiring shoot – showcasing ideas of what could be used for a Cherry themed party as well as ideas of how certain partyware or props can be used to bring a party theme alive!
Here are all the talented businesses who made this shoot the sweet setup it is – please contact them for any of the following!:
Photography : Loveher Photography www.loveherphotography.com
Styling: Dream a little Dream Events https://www.facebook.com/dreamalittledreamparties/
Cakes and Desserts : My Petite Sweets www.mypetitesweets.com.au/
Custom Illustrations (used throughout) : http://elkprints.com/
Red Aryclic Signage and cake toppers : Communicake it http://www.communicakeit.com/
Invitations : Eve and Co https://www.facebook.com/eveandcostationery/
Lollipop holders and Favour boxes : https://www.facebook.com/glitterandgluedesigns/
Custom balloon stickers and coke cans :
Dream a little Dream https://www.facebook.com/dreamalittledreamparties/
See this shoot and much more in the first issue of Celebrating Little Ones magazine!:
I was excited to share my daughters Swan themed Baptism in the first issue of “Celebrating Little Ones” magazine which you can view here
I always knew if this little 4th child of ours was a little girl then a “Swan” theme was what I would pick for her Baptism theme as well as her Nursery theme. It was a lot of fun finding and sourcing various pieces to incorporate into the decorations and of course I used the vendors listed on the LLC children’s party directory!
For our family the Baptism day of our children is quite important and special and so even though our guest list was small I still wanted to create something beautiful to celebrate the occasion.
All the beautiful photos were by Captured by Kirri
This gorgeous invitation from Emma Smith Event Stationery set the scene for the Swan theme and included beautiful gold foil lettering!:
I wanted everything to be very soft and pretty and the backdrop from Dream a little Dream Events along with the feather garlands from Ruby Rabbit Partyware helped incorporate the feather look which was also framed so beautifully with the balloon garland with tassels from Party Splendour
I like keeping my setups uncomplicated as far as the layout of desserts – as you can see the table is quite uncluttered and symmetrical. When you have young kids you want your dessert table setup to be easy because it definitely is not the only thing you will be getting ready on the morning!
The grey marble and pink cake stands I just loved from Petite Events Hire so I really wanted to include them in this setup along with their pretty white console table.
I also carried the softness of the feathers down to the floor with the sheepskin rug and all the decor filling under the table from Ruby Rabbit Partyware:
Personal touches are important for me when planning a dessert table for one of my children and this gorgeous gold mirror sign from Communicake It added that personalised touch and I knew I could also display it and keep it in Leah’s nursery which I have now done. It was also easily blutacked onto the backdrop and nice and light weight!:
Party Splendour managed to incorporate some soft feathers into the balloons:
For the cake by Macaron Delights – I wanted to keep things simple and elegant and topped with a sweet Swan topper from Poppies for Grace:
For the rest of the desserts I aimed to carry on the colour schemes of pinks, whites, and golds and these meringue kisses from Quincy Lane honestly tasted as good as they looked. They are SO easy to devour it is hard not to eat 5…or 10 !
The macarons by Macaron Delights were also oh so delicious!!
The elegant swan cookies from Frosted by Nicci were inspired by the invitations and were just gorgeous and Nicci did a beautiful job matching them to the invitations!! Kids love cookies so I always ensure to have some on my kids dessert tables:
Using a swan mould from Confectionately Yours I created some white chocolate swans to add to the table. I’m no baker at all and these chocolates are not perfect – but it was a bit fun making these and reminded me of my childhood when we use to make chocolates.
I love fairy floss from Fluffy Crunch any day of the week so I loved incorporating this soft dessert on the table! Fairy floss can only be served and displayed just before the guests are ready to eat it – so I did have more in tubs ready to serve as guests ate – which was handy as the fairy floss went FAST!
The Poppes for Grace feather garlands which I sourced from Ruby Rabbit Partyware added such a pretty touch and I now have the pink one displayed in Leah’s room:
The pretty white and gold plates and take home bags were also from Ruby Rabbit Partyware. They were so gorgeous to use for dessert plates and to fill with desserts for guests to take home to enjoy later!
This beautiful print from Toucan is one I chose also for Leah’s room and it suited the setup for the dessert table so well also:
The special girl of the moment herself ! 2 months old and ready for her special day:
And a special family photo before we headed off to the Church!:
Photography: Captured by Kirri
Feather garlands, honeycomb balls, tulle pom poms, clear balloons, plates and favour bags, cupcake cases: Ruby Rabbit Partyware
Balloons: Party Splendour
Feather backdrop supplied by: Dream a little Dream Events
Invitation: Emma Smith Event Stationery
Table and cake stands: Petite Events Hire
Gold name sign: Communicake It
Cake and macarons: Macaron Delights
Cookies: Frosted by Nicci
Meringue Kisses: Quincy Lane
Fairy Floss: Fluffy Crunch
Swan chocolates made by myself using moulds from Confectionately Yours
Swan print: Toucan
Bow chair: Out of the Cot
Thanks for viewing my daughters Swan themed Baptism ! It truly was lovely to put together and a very special day for our family!
Party planning comes with the territory once you’re a mum. For some of us, we love it! Others find it stressful and aren’t sure where to start for something that will look coordinated but also be EASY!
Thankfully there is a business like Party Pax – which is a one-stop shop that makes DIY party planning fun and simple, so you can share in the delight of hosting for your loved ones.
You can choose from 16 different themes and you get everything you need in a box, delivered to your door. In this post, the images share what could be created using the Ballet party theme box.
Party Pax offer DIY cake packs, DIY cupcake packs, decorations, tableware, balloons, invitations, lollies, and a little inspiration! Today they share their 5 simple tips to give your party the wow factor!
- Choose a theme
Choosing a theme will help with planning and styling your party. Consider choosing a colour, character, or activity. Integrate your theme throughout each element of your party – invitations, decorations, tableware, food and games.
- Plan, plan, plan
Having a plan (and sticking to it) will ensure your preparations and party run smoothly, and you keep to your budget. Make as many elements of your party before the big day so you can enjoy a stress-free, fun-filled party!
- Add personal touches
Little details will make your party stand out and make the party personalised and special.
Whilst your little one may not remember all the details of the party, they will remember the effort you went to. Have a go at making the birthday cake or personalise the decorations.
- Organise games and activities
Party games will make your party come to life. Traditional party games can be loads of fun for kids of all ages (like musical chairs, pass the parcel, pin the tail on the donkey) and having a chill-out area with craft activities can be a hit too, especially with older kids.
- Say “Thank you”
Don’t forget to thank your guests for helping to make your party special, and for their gifts. Hand out pre-prepared lolly/loot bags, and follow up with a thank you note and even a photo from the day.
For an easy way to style and decorate your kids party for a wow factor, view the range of party packs available at Party Pax to suit a range of themes!
The gorgeous party featured above is using their ballerina party pack – and as you can see a beautiful result can be achieved without too much stress!